Job Advertising

Position Title & Grade: HR Assistant/Administrative Assistant, FSN-7*; FP-7*

Closing Date: January 1, 2014
Announcement Number: FSN-104/2013

Open to	Bi-Mission U.S. Embassy / U.S. ASEAN Indonesia Employees Only
Position	HR Assistant/Administrative Assistant
Opening Date	December 19, 2013
Closing Date	January 1, 2014
Work Hours	Full-time; 40 hours/week
Salary	*Not-ordinarily Resident (Position Grade: FSN-7* or FP-7* NOR) *Ordinarily Resident: Rp. 91,768,705- p.a. (Full performance starting salary)

Note: All ordinarily resident (or) applicants (see Appendix A) must have the required work and/or residency permits to be eligible for consideration.
The U.S. Embassy in Jakarta is seeking an individual for the position of Human Resources Assistant/Administrative Assistant in the Human Resources Office.

Basic Function of Position
The Human Resources Assistant/Administrative Assistant assists the Foreign Service National Unit with supports related to recruitment, personnel actions, staffing counts, awards, and training.

Qualifications Required
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Two years of a college or university studies in office management, business, education or host country equivalent in humanistic discipline is required.
2. Must have three years of specific and progressively more responsible administrative work experience in human resources environment, with at least year of this experience with an international organization.
3. Level 4 (fluent) speaking/reading/writing in English and Bahasa Indonesia are required. Language proficiency will be tested. Language proficiency will be tested. If you have taken a TOEIC or TOEFL test administered by ETS within 6 months, please attach the certificate.

4. Must have a good knowledge of office procedures. Demonstrates proficiency in typing various correspondence formats (i.e. memoranda, letters, reports, faxes, etc.) as well as standardized documents and forms is required. A thorough understanding of organizational structure specific to administrative management procedures, which govern administrative functions in a busy office environment.
5. Ability to do multi-tasking assignments under pressure and to work effectively in a team environment. Ability to maintain strict CONFIDENTIALITY relating to all areas of Human Resources matters as/when appropriate or required. Ability to organize, prioritize and follow through on all assignments with little or no oversight. Must have excellent interpersonal and communication skills to develop and maintain a collaborative working relationship within the Human Resources Office, other Mission offices, and internal/external contacts. Must have a demonstrated proficiency in computer office application programs, emails and internet.

Selection Process
When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference.  Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

Additional Selection Criteria

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
6. The candidate must be able to obtain and hold an FSN security clearance.

To Apply
Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174 - PDF 149KB); or
2. A current resume of curriculum vitae that provides the same information found on the UAE (see Appendix B); or
3. A combination of both; i.e. Sections 1 – 24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; plus
4. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

Submit Application To
Human Resources Office
Attention: Human Resources Officer
U.S. Embassy Jakarta
Gedung Sarana Jaya
Jalan Budi Kemuliaan 1/1
Jakarta 10110

Point of Contact
Dian
Telephone: 021 3435 9135

Wulan
Telephone: 021 3435 9266

FAX: 021 3483 2510
Email: JakartaHRO@state.gov

CURRICULUM VITAE

I.     PERSONAL DETAILS

Name                            : Dwi Nova Rianti

Address                        : Perum Al Sukamanah BVII/15

Contact Number           : 085714067864

Place, Date of Birth       : Jakarta, November 30, 1992

Sex                               : Female

Marital Status                : Single

Religion                         : Islam

Nationality                     : Indonesian

II.     EDUCATION DETAILS

1.    1998-2004 State Elementary School Sukamaju 04

2.    2004-2007 State Junior High School 1 Jonggol

3.    2007-2010 State Senior High School 1 Cariu

4.    2012 until now Office Management State Polytechnic LP3I Cileungsi

III.     ON THE JOB TRAINING/COURSE

On the job training : -

Course : Computer Office in LPIA 2011

IV.     ABILITY

·      Computer Office (Microsoft Word, Microsoft Excel, Microsoft Power Point, and Myob)

·      English Language

·      Accounting Basic

This is to state that above information is true and provided here by me, all in good faith.

19^th December 2013

Human Resources Officer

Bi-Mission U.S. Embassy / U.S. ASEAN Indonesia Employees Only

Gedung Sarana Jaya
Jalan Budi Kemuliaan 1/1
Jakarta 10110

TO WHOM IT MAY CONCERN

I was interested to read your advertisement in job online for the post of administrative assistent, I wash to offer my self for the post.

I am twenty one years old and graduated from Office Management and able to computer (Ms. Word, Ms. Excel, Ms. Power Point and Ms. Acces), able to Pajak , and able to accounting basic.

For your further information, I enclose herewith my curriculum vitae, and a recent photograph of mine. I will be very appreciated if you could give in opportunity to work in your company.

Hopefully my application letter will be considered and I will be ready to be interviewed any time. I am looking forward to hearing from you very soon.

Your Sincerely,

Dwi Nova Rianti

 

Application Letter

PT. DWITAMA
Jalan Matraman Raya
Jakarta Timur
Phone : 021-8567890 Fax. 8509875

 

December 16, 2013

Rondang Hutabarat
PT. MENARA DUTA
Jl. Kramat Raya
Jakarta Pusat

Dear Mr. Rondang,

We just want to write to you personally that we appreciate for the was large order and during the past twelve months your relation has been very pleasant.

We feel that we must write to teel you how pleased we were to receive it and to thank you for the business relationship we have lived the past twelve months. How happy we are if you want to continue the business relationship.

We hope you to continue a good relationship. We shall certainly do our best.

                                                                                                                               

                                                                                                 Your Sincerely,

Martin Wilso

Purchasing Manager

Ø Atas nama perusahaan, saya menyesal mendengar kematian Mr. Bambang. Meskipun saya tahu dia sakit, saya terkejut mendengarnya.

Ø Mr. Bambang dan saya sama-sama bekerja di departement yang sama di Prudential Life Insurance di Thamrin, Jakarta. Saya pribadi tidak akan pernah melupakan besarnya kapasitas untuk membantu orang lain.

Ø Tolong terima simpati saya.

Ø Kita semua telah sangat terhibur oleh kebaikan dan simpati dari orang-orang sekitar.

Ø Kebaikan dan simpati yang ditunjukkan oleh semua orang telah hampir tak tertahankan.

Ø Dia adalah teman yang sangat sayang dan kami akan sangat kehilangan pandangan ceria hidup, sifatnya yang murah hati dan kehangatan perasaan, tetapi diatas semua itu kita akan kehilangan dia untuk rasa yang indah menyenangkan.